Administrative Lead – Position Description

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Triple Gem of the North (TGN) seeks to hire a part-time Administrative Lead for Metta Meditation Center. This is a new administrative position, responsible for developing, maintaining, and growing the administrative function of the Metta Meditation Center.

About Metta Meditation Center

TGN was established in 2003 as a 501(c)(3) nonprofit corporation. It was founded by Guiding Teacher Bhante Sathi as a community to promote mindfulness.

Metta Meditation Center became a branch of TGN in 2017 and was previously named as Holy Spirit Retreat Center.

Metta Meditation center is a retreat facility that can hold residential retreats up to 40 people and is located at lake Elysian.

Metta Meditation Center offers its own retreats and workshops organized by TGN and provides space to other organizations to conduct their retreats, workshops, and other group programs.

Job Role Functions and Responsibilities

The Administrative Lead’s overall function is to manage the administrative activities of Metta Meditation Center in a proficient and timely manner: manage the guests, promote the center, boost occupancy (especially on the weekdays), and effectively integrating volunteers. The main areas of responsibility are listed below.

The Administrative Lead will support the promotion of the Buddhist Center’s programs in a manner consistent with our identity as a compassionate, nonviolent, and mindful community.

  • Support the development and implementation of a strong mission-appropriate promotion strategy.
  • Keep website up to date (with volunteer help).
  • Cash management of the retreat center.
  • Prepare effective and timely promotional materials for delivery via email and on social media.
  • Prepare flyers, brochures, and other printed promotional materials.
  • Develop and place ads and other promotional articles.
  • Prepare promotion for special events (coordinating with committees and event leaders).
  • Arrange for volunteers to photograph activities.

Communication & Community Support:

The Administrative Lead is one of the “faces” of the Center, supporting guest and others through various forms of communications, responding to queries, sharing information about the Center, and developing contacts and resources in the larger community.

  • Set up and keep membership databases up to date, upgrade software as necessary.
  • Promptly respond to queries and other communication requests (telephone/mail/email/in-person).
  • Produce quarterly newsletter (with volunteer and Guiding Teacher involvement).

General Administrative Work:

The Administrative Lead will be responsible for ensuring that general clerical tasks are completed efficiently and expeditiously.

  • Organize and maintain administrative systems, office records, and files.
  • Coordinate office access and security.
  • Schedule space use, including arranging for space rental.
  • Maintain an orderly and well-stocked office.
  • Assist the treasurer with simple bookkeeping tasks (e.g., deposits, bill payments) as needed.

Program Support:

The Administrative Lead will support the Guiding Teachers in ensuring that all programs run smoothly and efficiently.

  • Work with teachers to provide support as needed.
  • Order books and other program materials.
  • Copy handouts for classes. Distribute to people who miss class.
  • Arrange for the recording of classes and talks, arrange cataloging, filing, and access.
  • Provide logistical support for classes, retreats, special events, inter-sangha events, etc.
  • Coordinate registration for events (working with the financial team).

Note: Program design and content are the responsibility of the Guiding Teachers.  

Volunteers / Personnel:

  • Effectively integrate volunteers into administrative areas.
  • Provide supervision, training, and support for volunteers.

Computers and Equipment:

The Administrative Lead will need to have day-to-day technical proficiency.

  • Be knowledgeable about using and training others in the use of hardware and software.
  • Provide or arrange for technical support as needed.
  • Maintain documentation and written training materials for computers.

 

Desired Qualifications:

  • Successful experience in an administrative position, preferably in a nonprofit environment.
  • Strong organizational-, communication- and interpersonal skills.
  • Preferably the candidate is local or is willing to relocate to the center.
  • Proficient with general office technology (word processing programs, database management, website maintenance, etc.) and comfortable with learning new technology with little guidance.
  • Enthusiasm for helping others, learning, and improving organizational systems and processes.
  • Commitment to advancing the mission of TGN and Metta Meditation center.

 Time Commitment:

  • 20-25 hours per week with the possibility of additional time (eventually This will be turned into a full-time position)

Accountability:

  • The position reports to a representative of the Board of Directors.

Salary and Benefits:

  • Compensation is $1500 per month.
  • Access to Center classes and other programs.
  • Flexible schedule.

Application and Contact Information:

All applications are due by March 15th.

Interested candidates should send a resume and cover letter to [email protected]